Statutes of the Bund Deutsche Verpackungsingenieure e.V. (Registered Association)

1. Name and location

The Association is called the "Bund Deutscher Verpackungsingenieure" BVDI. The registered office is in Heusenstamm. The Association should be registered in the association registry.

2. Duties of the Association

The BDVI supports the interests of the members in trade and industry as well as in other areas. It must attend to the work and social interests of the members to represent these, and, as far as possible, to advance the practical and theoretical further education of the working colleagues and the next generations.

It advocates the impartial discussion of the subject "packaging and the environment".

Economic, confessional or political activities on the part of the Bund are not permitted. The activities of the Bund are not geared towards acquisition.

3. Entry requirements, acquisition and termination of membership.

Any graduate in the area of packaging technology (university, polytechnic or technical college) or a candidate employed in a management position in this industrial sector or related institutions, regardless of residence abroad or locally, may apply for membership. The Executive Board decides on membership. The Bund also enrols students from the named study areas, who are granted the same rights as the members listed under Point 3 Para. 1

The annual General Assembly, on a seconded motion, can bestow honorary membership on particularly deserving personalities.

The deliberations of the General Assembly, as well as the vote on the award of the honorary membership, take places in the absence of the person concerned. The general assembly decides in a secret ballot on the acceptance of the candidature with a 2/3 majority. The honorary membership can only be accorded to individuals. Honorary members have full rights.

Funding members can be either natural or judicial persons who support the interests of the BDVI. The Executive Board decides on admission according to its own judgment. Funding members have the same rights as other members.

Membership is terminated:

a. by death,

b. by registered post in writing addressed to the Executive Board to the end of a calendar year,

c. by a resolution though the Executive Board in the following cases:

1. when a member acts in contravention of the statutes or resolutions of the general assembly.

2. when a member damages the standing or interests of the Bund.

The member must be heard before the respective resolution for membership termination is passed. A right to appeal the resolution of the Executive Board is possible to the Board of Trustees, which has the final decision.

4. Fees

The amount of the annual fee is set by the Board of Trustees after hearing the General Assembly.

The fees must be paid for the current year to the Treasurer by the 31. March. A registered reminder letter will be sent with a payment date to the 30. April of the same year if payment has not been received by the Treasurer by the named time. If this second deadline is not respected, then the amount will be required cash on delivery by the 31. May of the same year.

The Board of Trustees decides on the continuation of the membership in the Bund in the event that the delivery is rejected.

5. Financial year

The financial year is the calendar year.

6. Central office

The Bund has a central office.

7. Organs

The organs of the Bund are:

1. the General Assembly,

2. the Board of Trustees,

3. the Executive Board

8. General Assembly

An ordinary General Assembly is called by the first Chair based on a Executive Board resolution in writing with a four week notice period once a year. The date of postal stamp is sufficient proof of the timely invitation. Extraordinary General Assemblies are called by the first Chair on an Executive Board resolution with the same periods of notice. The agenda must be publicised at the time of the invitation. The General Assembly has the following main tasks:

1. Election of the Executive Board in accordance with Point 9.

2. Election of two auditors to check the cash management,

3. Receiving the activity reports and acquitting the Executive Board,

4. Setting the fees and other contributions,

5. Setting the annual budget,

6. Amendments to the Statutes,

7. Dissolving the Bund.

The General Assembly confirms the agenda. A change to the agenda is only possible with a 2/3 majority of the votes cast. Votes by acclamation are permitted if no-one present disagrees or when the statutes have not provided for an alternative. The General Assembly has a quorum when at least 20 members are present. The General Assembly of an association with fewer members has a quorum when 2/3 of the association members are present. Ballots and elections require a simple majority unless the statutes stipulate otherwise.

A written transfer of a maximum of two members proxy voting rights to any member present at the General Assembly is only permitted for the election of the Executive Board. The transfer must be presented to the returning officer.

Resolutions that change the Statute require a 2/3 majority of the votes cast.

Resolutions passed at the General Assembly must be recorded in the minutes. The minutes must be signed by the first Chair and the Managing Director. The General Assembly has a quorum regardless of the number of members present.

 

9. Board of Trustees

The General Assembly elects a Board of Trustees for three financial years out of the membership on the recommendation of the Executive Board which should include representatives from industry, education and research and practice. The Board of Trustees advises the Board on daily affairs, makes suggestions for the advancement of the Association and also carries out the duties stipulated in the Statutes. The Board of Trustees recommends members as candidates for the Executive Board during the General Assembly with the exception of the constituting Executive Board. The Board of Trustees has the right to elect a replacement member for the Executive Board in the event that an Executive Board membership ends before the end of the incumbency and before the date of the next General Assembly.

The Board of Trustees convenes at the behest of its Chairperson or the Board of Management.

The Board of Trustees will create its own standing orders.

The Board and the Board of Trustees appoint a Scientific Advisory Council. The Chairperson of the Scientific Advisory Council is a member of the Board of Trustees.

10. Executive Board

The Executive Board consists of the 1st and 2nd Chair, the Managing Director and the Treasurer. The elections are for two years. A re-election is permitted.

Resolutions of the Executive Board are decided by majority. Equal votes mean rejection. The first Chair and the Managing Director are the legal representatives of the Bund. Both signatures are required. The first Chairperson can be replaced by the second Chair, the Managing Director by the Treasurer in the event of being prevented.

Both Chairs are honorary functions. The Managing Director and the Treasurers receive an honorarium, the amount to be determined annually at the General Assembly.

11. Dissolution of the Bund

The assets of the Bund shall be allocated to association research in the event that the Bund is dissolved. The General Assembly that decided on the dissolution of the Bund also decides on the use of the assets

A written enquiry must be made of all eligible members before the Bund is dissolved. The dissolution is resolved when both the General Assembly and the written poll each have a majority of 75% of the votes cast.